How to Export WooCommerce Orders to Google Sheets

Do you want to learn how to export your WooCommerce orders to Google Sheets in real-time?

Keeping track of your store’s sales data is essential for managing inventory, monitoring trends, and making informed business decisions.

Manually exporting WooCommerce orders to Google Sheets can be time-consuming and prone to errors. With an order export tool like MailOptin, you can automatically transfer your orders to Google Sheets immediately after every purchase.

MailOptin connects WooCommerce with Google Sheets, ensuring that your order records are always up to date without any manual effort. Whether you need to analyze sales patterns, share live reports with your team, or automate financial tracking, this setup will save you time and improve efficiency.

In this article, you will discover the benefits of exporting WooCommerce orders to Google Sheets. You will learn how to use MailOptin to automatically export these orders, providing real-time access to accurate and organized sales data.

Benefits of Exporting WooCommerce Orders to Google Sheets

Order Tracking: Instead of manually checking the WooCommerce dashboard, you can view real-time order updates in Google Sheets. This is especially useful for businesses handling high volumes of WooCommerce orders.

Better Data Analysis: Google Sheets provides sorting, filtering, and formula-based analysis, helping WooCommerce store owners gain valuable insights into customer behavior and sales trends.

Collaboration: Since Google Sheets is cloud-based, multiple team members can better access WooCommerce order data from anywhere, enabling better coordination.

Setting Up WooCommerce Orders to Google Sheets Export

To set up MailOptin to automatically export your WooCommerce orders to Google Sheets, you must first purchase a MailOptin license from the pricing page.

Log in to your WordPress admin dashboard, go to Plugins, and click Add New. Select Upload Plugin, choose the downloaded ZIP file, and click Install Now.

After installing the plugin, click the button to activate it.

Setting Up Google Sheets API Integration

MailOptin requires authorization to access your Google account to export WooCommerce orders to a Google Sheets file.

To set up authorization, log into the Google Cloud Console and create a new project. Click on the project dropdown menu at the top left corner of the page, next to the Google Cloud logo, and select “New Project”.

Provide a name for your project, optionally select an organization, and submit the form.

Once your project is created, click the Get Started button and enter your App information.

Choose External as the audience. In the Contact Information section, enter your email address.

Finally, agree to the Google API Services policy and click Create.

Click “Create OAuth Client” on the Overview page or navigate to Clients > Create Client.

Select “Web application” as the Application type and enter a name for the OAuth client ID.

On your WooCommerce store with MailOptin installed, navigate to MailOptin > Integration > Google Sheets to copy the authorized redirect URL.

Now that you have your authorized redirect URL, you can return to your Google Console, paste it, and click the Create button.

Next, click on the Download icon to view your Client ID and Client Secret. Remember to copy and save them, as you’ll need them later.

After copying and saving your Client ID and Client Secret, navigate to the API Library page or click on https://console.cloud.google.com/apis/library.

Then, search and enable the following APIs: “Google Drive API” and “Google Sheets API” and enable them.

Next, go to Google Auth Platform >> Data Access, click on “ADD OR REMOVE SCOPES”, select “Google Drive API: ./auth/drive” and “Google Sheets API: ./auth/spreadsheets”, then save the changes.

The final step is to go to Google Auth Platform > Audience and publish your application.

To complete integrating Google Sheets into your site, go to your WordPress dashboard, then click on MailOptin >Integrations > Google Sheets.

Enter the Client ID and Client Secret of your OAuth application, and save the changes.

Next, click the “Authorize Your Account” button. You’ll be redirected to a Google-hosted page to complete the authorization.

Using MailOptin To Export WooCommerce Orders to Google Sheets

After connecting MailOptin to your Google account, the next step is to set up the automatic export of WooCommerce orders to Google Sheets. To do this, go to MailOptin > Settings > WooCommerce Integration in the WordPress dashboard.

Select “Google Sheets” as the integration and the spreadsheet document to export WooCommerce orders to as the List.

Map the selected columns from the spreadsheet to their corresponding WooCommerce order information. For instance, as shown in the image below, we are exporting the first names, last names, and email addresses of customers who placed an order, along with the order total, names of products purchased, and the date the order was paid.

To automatically export WooCommerce orders to Google Sheets immediately after purchase, ensure that the “Subscribe Customers” option under “Other Settings” is set to “Automatically”. If you would rather export only orders from customers who explicitly opted in by checking an optin checkbox during checkout, select “Ask for Permission” instead.

Finally, click Save Changes.

With this setup, your orders in WooCommerce will always be exported to your selected Google Sheets in real time.

If you want to export orders to Google Sheets based on the purchased product, category, or tag, MailOptin has you covered.

Conclusion

Using MailOptin to export WooCommerce orders to Google Sheets in real time improves order management, enhances accuracy, and eliminates the need for manual data transfers. This automation allows you to focus on analyzing sales trends, collaborating with your team, and making data-driven decisions with ease.

With MailOptin’s integration of WooCommerce to Google Sheets, your sales data remains organized, up-to-date, and readily accessible, empowering you to optimize business operations and drive growth effortlessly.

We hope this article helped you learn how to automate WooCommerce order exports to Google Sheets so that your sales data is always up-to-date and readily available.